Job Vacancies

JOB DSCRIPTION

for the post of Executive Assistant (Part-time)

Organisation background

Doras Bui is a community resource centre for lone parent families located on the north-east side of Dublin City, Ireland.  Doras Bui, a parent’s alone resource centre, was founded in 1986 as part of the EU Second Programme to Combat Poverty, formerly known as P.A.R.C. (Parents Alone Resource Centre).  Since 1990, all our activities are supported and funded through a combination of grants from Government Departments and statutory bodies, charitable foundations and donations from individuals.

We were the first locally-based resource centre for lone parents and their children in Ireland and we have grown from a modest two roomed maisonette provided by Dublin City Council to a purpose – built Centre which was opened in 1992 by the then President of Ireland, Mary Robinson who became our patron in 2002.  In 1998, the organisation was extended with the construction of a full time Early Years’ service which provides full time childcare places.

Mission

Doras Bui is a community development resource centre and Early Years’ Service that provides high quality supports and programmes to one parent families living in the North-East Dublin area.  We are committed to the delivery of an excellent early years’ service in a safe and inclusive environment where children and families are facilitated to reach their full potential.  We aim to support lone parents to extend their life choices overcome discrimination and isolation and become socially and economically independent.

Organisational Values

Doras Bui prides itself on respect for all individuals and family diversity. Integrity, excellence, honesty, transparency and accountability. The provision of high-quality services based on our values is a key organisational objective.

The Role

The EA/Office Manager is a senior position within Doras Bui. S/hewill work closely with the CEO and will be entrusted with all administrative responsibilities in the day to day running of a busy office. S/he will be involved in strategic planning and its implementation, liaising and communicating with a broad range of stakeholders and other partners. Diary management and organising meetings for CEO and other committees and general office administration and coordination duties.

Key responsibilities

  • All aspects of governance administration including the governance code, organising and supporting meetings of the Board of Management and its sub-committees;
  • Administering and oversight of all GDPR requirements;
  • All aspects of administration associated with the HR function;
  • Leading the fundraising team;
  • Collaborating with the Finance and Early Years Managers in ensuring value for money in relation to all expenditure.

Requirements:

  • Minimum of 5 years’ experience in a senior administration, PA/EA or office management position;
  • Excellent communication skills both verbal and written;
  • Experience working in a busy and varied role;
  • Proficient in Microsoft Office Suite
  • Knowledge of HR policies and administration and
  • An understanding of the requirements and administration of GDPR

The successful candidate will be able to demonstrate the following competencies:

Achievement Focus – Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.

Communications – Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Collaboration with colleagues: – Provides direction and gains compliance. Provides regular performance feedback.

Planning and Organization – Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Problem Solving – Develops alternative solutions. Gathers and analyses information skilfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.

Professional and personable – with experience of working within a busy environment.  Excellent attention to detail and a strong team player

Terms & Conditions

Contract: permanent, subject to funding

Hours of work: 25 hours per week

Annual leave: 15 days pro rata

Salary: €25,000 pro rata

Please contact Anita Whelan, CEO with a written application including your CV and cover letter before 5pm on the 27th September 2019.

Email director@dorasbui.ie or post to: Anita Whelan, Doras BuĂ­, Bunratty Avenue, Coolock, Dublin 17.

The successful candidate will be Garda Vetted for this position.